Convert PDF to Excel Online for Free

Getting numbers out of a PDF and back into a spreadsheet by hand is tedious and error-prone. Bank statements, price lists, financial reports and data tables are often only available as PDFs, yet you need them in Excel to sort, total or chart the figures. PDFOrca's converter extracts the tables from your PDF and rebuilds them as editable spreadsheet cells.

Rather than dumping everything into one column, the tool detects rows and columns and maps them into a proper .xlsx grid, so your data lands in cells you can immediately calculate with.

Who needs this

• Accountants and bookkeepers pulling figures from statements and reports.
• Analysts who receive data as PDFs but need it in a workbook.
• Anyone reconciling invoices, price lists or inventory tables.
• Researchers extracting published tables for their own analysis.

Getting the cleanest extraction

Conversion works best when the PDF contains real, selectable text arranged in clear tables — the kind produced by exporting from Excel or an accounting system. If your PDF is a scan (a photo of a page), the numbers are images, not text, so run it through OCR first to make them recognisable. Densely merged cells or unusual layouts may need a quick tidy-up after conversion, but the heavy lifting of transcribing figures is done for you.

Practical tips for accurate extraction

• Check if text is selectable — open your PDF and try highlighting a number. If you can select it, the PDF contains real text and will convert cleanly. If you can't, it's a scanned image and needs OCR first.
• Extract only the pages you need — if your report is 50 pages but the table is on pages 8–10, use Extract Pages first. This produces a smaller, faster conversion with less cleanup.
• Spot-check totals after conversion — verify that row and column totals match the original PDF. Merged cells or unusual formatting can occasionally shift a value into the wrong column.
• Use filters and sorting immediately — once your data is in Excel, apply filters to quickly find outliers or missing entries. This is the main advantage of having the data in a spreadsheet rather than a static PDF.

Related tools

To go the other way and lock a finished workbook into a fixed document, use Excel to PDF. If you only need the table from one page of a long report, extract that page first with Extract Pages, then convert. Text-heavy PDFs that aren't really spreadsheets convert better with PDF to Word.